Employee Warning Letter

A written warning only works if it is specific and fair: what happened, on which date, what was expected instead, and when you will look at it again.

This template sets out exactly that in plain language, including the support you will provide — which is also what makes it defensible later.

HR Letter Builder

Generate employment verification, reference, termination, warning, salary increase, promotion, PIP and offer letters from one form.

Records what happened, what is expected and when it will be reviewed.

Fill the fields on the left. Anything marked required that is still empty means no letter is produced — that way nothing goes out with a placeholder in it.

Choose a letter type and fill in the fields.

These are standard templates in English, not legal advice. Termination and warning letters have legal requirements that differ by country — have them reviewed before you send them.

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Frequently asked questions

Does a warning have to mention dismissal?
Usually you should say further action may follow under your disciplinary procedure, which this template does. Do not threaten more than you intend to do.
Should the employee sign it?
Ask them to sign to acknowledge receipt, not agreement. Keep a copy in the personnel file either way.

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