Promotion Letter Template

Promotion letters are read by the employee, by payroll and sometimes by an external HR department verifying the new title. All three need the same two facts.

This template confirms the title and date, explains where the updated responsibilities live, and keeps the congratulations to one sincere sentence.

HR Letter Builder

Generate employment verification, reference, termination, warning, salary increase, promotion, PIP and offer letters from one form.

Confirms the new title and the effective date.

Fill the fields on the left. Anything marked required that is still empty means no letter is produced — that way nothing goes out with a placeholder in it.

Choose a letter type and fill in the fields.

These are standard templates in English, not legal advice. Termination and warning letters have legal requirements that differ by country — have them reviewed before you send them.

How it works

This utility runs locally in your browser for privacy and speed.

1 ⚡

Unlimited local tools

This run costs 1 credit(s) and is saved to your history automatically.

Log in to save and view your usage history.

My usage history

No runs recorded yet.

Frequently asked questions

Is this the same as an internal announcement?
No. This is the letter to the employee. The team announcement is a separate message, and it should not come first.
What about the salary change?
Add it on the key-points line, or pair this with a salary increase letter — the two are often sent together.

Related tools

Employment Verification Letter

Confirm a person's role, employer and start date in a letter banks, landlords and visa offices accept.

Reference Letter for Employee

Turn two or three concrete points about someone's work into a reference letter that a hiring manager will believe.

Termination Letter Template

State the last day and the practical arrangements clearly, without anything you would regret in writing.

Employee Warning Letter

Record what happened, what changes and when you will review it — the version you can stand behind later.

Salary Increase Letter

Confirm the new amount and the date it takes effect, in a letter the employee can hand to their bank or landlord.

PIP Letter Template

Set out expectations, the support you will provide and the review date — the fair version of a performance plan.

Job Offer Letter Generator

Confirm the role, start date and salary, and explain how to accept — an offer the candidate can sign quickly.