Termination Letter Template

A termination letter is read twice: once by the person, and possibly later by a tribunal or a lawyer. Dates have to be right, arrangements complete and the tone neutral.

This template confirms the last day, the final pay position and what to hand back, and leaves the reasons to whatever process you have already followed.

HR Letter Builder

Generate employment verification, reference, termination, warning, salary increase, promotion, PIP and offer letters from one form.

States the last day and the practical arrangements, without editorialising.

Fill the fields on the left. Anything marked required that is still empty means no letter is produced — that way nothing goes out with a placeholder in it.

Choose a letter type and fill in the fields.

These are standard templates in English, not legal advice. Termination and warning letters have legal requirements that differ by country — have them reviewed before you send them.

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Frequently asked questions

Should the letter state the reason?
Only if your process and local law expect it, and only in words you would be comfortable defending. This template covers arrangements, not justification.
What has to be in it by law?
It varies by country — notice period, final pay, accrued leave and sometimes consultation. Have your HR adviser or lawyer review it before it goes out.

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